COMMITTEE TERMS OF REFERENCE
This document sets out the terms of reference and remits of the Committees of the Board of Governors of Springfield Primary School.
The committee will be comprised of at least 4 governors, including the Headteacher. Membership will be determined at the AGM in September each year. The committee may appoint non-voting Associate Members to the committee to support its work provided the majority of members are governors.
Election of Chair of Committees
Each committee must have a Chair and a Clerk. Appointment of a Chair and governors for each committee will take place at the AGM meeting of the full board of governors as it is the first meeting of the academic year. The Headteacher cannot chair or clerk a committee. The Clerk will be the Headteacher’s PA, or another governor if absent.
For committee meetings, the quorum is a minimum of three governors who are members of the committee. Any decision reached in principle when the committee is not quorate, must be ratified at the following meeting and the decision minuted. In general, decisions are taken by consensus. If this cannot be reached, a vote will be taken and formally recorded in the minutes. In the event of a tied vote, the chair will have a casting vote.
Declaration of Interest
Each Governor must declare any interest (financial, personal, possible and/or perceived interest) at the beginning of each meeting. This will be formally minuted.
Scope of Committee
The committee can only act on matters delegated to it by the Board of Governors. Also, the committee will liaise and consult with other committees where necessary and will consider the implications of its decisions on the overall School Development Plan. All committees must have regard to budgetary implications of their decisions and be guided by input from the Headteacher. All Committees report to the Board of Governors through their formal minutes.
Frequency of meetings
Each of the 2 committees will meet at least 3 times per annum, i.e. once per term, and no more than 6 per annum. They will be guided in the frequency of meetings by the Headteacher to ensure that timely and relevant management information is available for its meetings and that the business of the committee can be reported to the Board of Governors. The annual schedule of meetings will be agreed by the Board of Governors at the AGM in September.
Committee meetings are not open to the public, but committee members should bear in mind that the minutes of their meetings are part of papers for Board of Governors, which can be accessed by the public.
Code of Conduct
All committees will act in line with the Governor Code of Conduct which is to be signed by all governors at the start of each academic year.
Minutes of Meetings
The draft minutes of each meeting will be circulated with the agenda pack for the next meeting of the Board of Governors and will be presented at that meeting by the committee chair.
Specific Terms of reference
Specific Terms of Reference for each committee in the current structure is set out below.
Accessibility Plan (Statutory Policies = S)
Finance Manual, including the Charging Policy (S), Governors’ Allowances (S), Lettings, Gifts and Hospitality policies
Health and Safety (S)
Premises Management Documents (S)
Financial Services – Independent Finance Officer
CURRICULUM AND STAFFING COMMITTEE (C&S) TERMS OF REFERENCE
The responsibilities of the C&S Committee include:
● oversight of pupil progress and attainment, ensuring the school provides a high quality learning experience and delivers a broad and balanced curriculum in keeping with the school's aims, all pupil needs and legal requirements.
● support of the Headteacher and the Senior Leadership Team in carrying out their curriculum responsibilities and related staffing matters on behalf of the Board of Governors
● monitoring progress of the School Development Plan;
● reviewing curriculum issues, inspection reports, examination results, school self-evaluation process etc.
● keep under review the school’s curriculum and statutory obligations in relation to the
● monitor school based, local and national Progress and Attainment data and reports (e.g. Analyse School Performance, ASP), evaluating achievement and analysing the performance of different groups and subjects;
● keep under review the SEN policy, monitoring provision and ensuring that the school fulfils its responsibilities for pupils with special educational needs and with disabilities;
● monitor the provision for and evaluate the progress and attainment of vulnerable groups (e.g. children eligible for FSM, looked after children, young carers) and EAL provision, and evaluate the effectiveness of intervention strategies including the use of the pupil premium;
● ensure that all children have equal opportunities and the school meets Public Sector Equality Duties in relation to teaching and learning, curriculum, achievement and progress;
● monitor and evaluate the quality of teaching and learning and the professional development of staff.
● establish and review the Nursery Admissions Policy and procedures which comply with current legal requirements and make recommendations to the governing body;
● oversee the school's contribution to pupil well-being, including the extent to which pupils feel safe, adopt healthy lifestyles and contribute to the school and wider community;
● establish and recommend to the Board of Governors a policy on behaviour and associated policies (including anti-bullying), monitor their implementation and evaluate outcomes.
● establish, monitor and evaluate child protection and safeguarding policies/procedures and make recommendations to the governing body;
● monitor and evaluate the engagement of parents with the school, parental views and how these are taken into account; establish and review the working in partnership agreement.
● monitor and evaluate the effectiveness of communications with parents including statutory requirements such as the complaints procedure
● monitor community links and community use of the school, and evaluate the school’s
contribution to promoting community cohesion;
● monitor the range of the extended school offer and evaluate its impact;
● keep under review provision and policies for sex and relationships education, religious
education and collective worship and make recommendations to the governing body as necessary;
PAY REVIEW COMMITTEE
The Pay Review Sub Committee will be made up of two members from the Curriculum, Staffing and Effectiveness Committee and one member from the Finance and Asset Management Committee. It will formally sit under the Curriculum, Staffing and Effectiveness Committee. Members will be appointed at the AGM.
This subcommittee will carry out the annual pay recommendations review, based recommendations made by the Head teacher, for all members of staff covered by Performance Related Pay and agree any pay increases in line with the school’s Performance Related Pay Policy. This will take place before the end of October.
The subcommittee will also carry out the annual pay review for the Headteacher made by the Headteacher Performance Governors and will agree any pay increase in line with the school’s Performance Related Pay Policy. This will take place before the end of December.